HORRORFIND WEEKEND 14 CONVENTION and FILM FESTIVAL
VENDORS FORM / CONTRACT
August 31 - September 2, 2012
Wyndham Gettysburg
95 Presidential Circle
Gettysburg, Pa 17325

Our Expanded Location has worked out great the first two years, it is realy a good spot geograpically being just a few miles over the Maryland/Pennsylvania line allowing us to serve Baltimore and most of Maryland market area as well as reach large new market areas in key cities and towns in Pennsylvania. The location features two hotels with plenty of space, large lobby areas, bar and restaurant in hotel as well as another large bar/restaurant next to hotels and a real movie theater complex allowing us to expand the convention with the addition of a Horror Film Festival and other fun events.

VENDORS TABLES ARE $290.00 each with discounts for three or more tables.

Tables are reserved on a first-paid first-served basis.
Sorry but We do not mail contracts out, Vendors must register via the online form below.

The HORRORFIND WEEKEND VENDORS room will be open:
Friday, August 31, 2012 from 5:00pm to 10:00pm
Saturday, September 1, 2012 from 10:00am - 7:00pm
Sunday, September 2, 2012 from 11:00am-5:00pm

HORRORFIND WEEKEND #14 August 31 - September 2 2012 is being held at the
Wyndham Gettysburg
95 Presidential Circle
Gettysburg, Pa 1732
Phone: 717-339-0020

Vendors/exhibitors will be permitted to set up from 11:00am-4:30 pm on Friday, August 31, 2012.

Please read the following rules and regulations governing the HORRORFIND WEEKEND, and if you have any questions or concerns, please contact Karen AT horrorfind.com immediately - or 443.465.0645.

By filling out, signing and returning the resulting contract, you confirm that you have read the following, agree to, and will comply with, all rules and regulations as stated below.

1. All vendor/exhibitor tables/spaces should be manned at all times.

2. Vendor/exhibitor tables/spaces Must remain intact throughout the hours of the convention.

3. Electricity will be provided to vendors FREE of charge; however, vendors must bring any extension cords, or other miscellaneous items which they require to utilize electric. The hotel will charge you rental if you ask them for cords, powerstrips etc...

4. If any vendor/exhibitor has special requirements, including but not limited to large display racks, easels, stand-ups, etc... They MUST be cleared by Horrorfind staff at the time the tables/space is booked. Vendors may not hang large banners in any areas of the convention except within their own vendor area.

5. All vendors/exhibitors agree to hold blameless Horrorfind.com and all Horrorfind Weekend staff members, workers; and Wyndham entities, employees and agents, against any loss, damage, theft, expenses, claims or actions arising from any personal or property damage, loss or theft due to said vendors/exhibitors participation in the Horrorfind Weekend.

6. In addition, all vendors/exhibitors acknowledge that Horrorfind.com and all Horrorfind Weekend staff members, workers; and Wyndham entities, employees and agents, will NOT provide or maintain insurance coverage for vendors/exhibitors persons or property, and it is their sole responsibility to obtain insurance covering such loss.

7. Horrorfind.com in no way endorses any vendors/exhibitor's merchandise, exhibits, views, beliefs, or actions. All vendors/exhibitors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions and/or direction of Horrorfind.com. Vendors/exhibitors do not represent Horrorfind.com in any way.

8. All merchandise bought or sold at the Horrorfind Weekend is done strictly between vendors/exhibitors and attendees/buyers, - Horrorfind.com and Horrorfind Weekend Convention are not party to or responsible in any way for any transactions made between said parties.

9. No pornographic, illegal, stolen or copyright infringed merchandise please. Violation of this may result in vendor being asked to leave and there will be no refunds of vendor space purchase.

Tattoo Vendors, please note: If you plan on tattooing at the event, you must purchase 2 tables. This will allow adequate space for tattooing, without disturbing your neighbors in the dealers room.


Please read then fill out and submit the form below
Fields marked with an * are required.


All tables/spaces will be reserved on a First-Paid, First-Serve Basis (by postmark or date stamp).

NO REFUNDS WILL BE GIVEN ON ANY TABLES/SPACES AFTER JULY 1, 2012, and will only be given in the event the table(s) are rebooked. No refunds will be processed until 30 days after the close of the convention.
Outpost Technologies Group LLC will appear (Parent company of Horrorfind.com) at paypal screen.

No tables/spaces will be reserved by this application form alone, full payment must be made and accompany the contract resulting from filling out this form and clicking the submit button.

Vendor badge policy:

Vendors with 1-3 tables will get Two (2) vendor/exhibitor entry passes.
Vendors with 4 or more tables will get Four (4) vendor/exhibitor entry passes.

Vendors may purchase up to TWO additional entry passes at 1/2 the general admission price.
Discounted additional passes must be purchased here on this form along with table(s).

All tables are 6ft long x 3ft wide & covered with 3ft of space behind the table. This makes each space (including table) 6ft x 6ft. Please purchase the appropriate amount of space that your setup requires.

Select Number Of Table Spots:
Table Spots are $290.00 per table spot with nice discounts for 3 or more tables:

I will need extra passes:
The vendors room is large with wide isles and traffic flows throughout so all spots are good spots. If you wish to have a wall space please select from drop down below and order early.

Please indicate whether you will need electricity.:
   
Name:
*
Business Name.:
Address.:
*
City and State.:
*
Zip.:
*
Phone.:
*
Fax.:
Email Address.:
*
Website URL.:
Please Describe the merchandise you sell.:
*
list special things used in your display including but not limited to display racks, easels, stand-ups and such.
Please order appropriate number of tables for your display setup, tables are 6ft long by 30" wide.

Because both convention hotels and all nearby hotels sell out really fast some vendors have had trouble getting a room anywhere near the convention. So to help our regular vendors we can now notify you by email when the convention room rate is in the hotels system so you can reserve your room before it is announced to general public. This will give you 2 weeks head start to book a room at convention hotel


   
If you select PayPal:
Upon Submitting this form you will be taken to a receipt page, PLEASE PRINT IT then CLICK the PAYPAL link Button on that page to make your Secure payment by Credit Card.

If you select Check or Money Order:
You will be taken to a receipt page to PRINT. You must then sign and send a copy to the address on the receipt with your payment enclosed:

Payment Method
Vendor's badges will NOT be mailed due to the number of lost, forgotten, misplaced, badges in previous years. You will receive an email 3-4 weeks before the convention with information and badges will be picked up at the registration booth at the convention.
Please feel free to call Mike, Karen or Bob at (443)465-0645 if you have any questions.
* I have read and agree with the rules and policies of the Horrorfind Weekend convention.